Pick the procedure. Pick the payer. Get every requirement and deadline your team needs. Surgery Planner gives your coordinators instant access to payer rules, authorization timelines, and documentation checklists.
Free. No login required.
Auth status is in a payer portal. Lab results are faxed. Clearances arrive the morning of surgery, or not at all. Your coordinators are managing it manually, in spreadsheets, with no way to know what needs attention today versus what can wait until tomorrow.
Try Surgery Planner →Role-specific dashboards for ASC directors, clinic coordinators, and clinical staff. Every requirement tracked, every gap surfaced, days before your patient walks in.
Try Surgery Planner →No signup. No login. Pick your payer and procedure and get the earliest realistic surgery date in seconds.
Need more? Surgery Planner Pro adds case tracking, packet templates, and team access for $399/month.
If it is a fit, expect a call or email within two business days.
Every piece of information required to clear a surgical case for day of surgery exists somewhere. The authorization is in a payer portal. The lab result is in a system. The clearance is in a fax queue or a filing cabinet. The problem is not that the information does not exist. The problem is that no one can see all of it, in one place, in time to act.
Your ASC runs on SIS or Provation. The referring clinic runs on Athena, eCW, or Prognosis. Labs are faxed. Auth status lives in a payer portal. Medical clearances arrive the morning of surgery, or not at all.
MedOptim does not replace any of these systems. It sits between them, surfaces every gap, and routes the right task to the right person, days before your patient walks in.
"We don't find out a clearance is missing until the patient is in pre-op. By then there's nothing we can do."
From a discovery conversation with an ASC directorWhen systems don't communicate, people build workarounds. Typically a spreadsheet. Coordinators at busy clinics manage hundreds of open cases across dozens of surgeons and multiple facilities, all tracked in a document that has no way to tell them what needs attention today versus what can wait until next week.
The information is there. But there is no system for prioritization, no deadline visibility, no alert when something falls through, and no way for the ASC to know what the clinic knows.
"I'm not sure how she decides what to work on."
ASC director, referring to their clinic coordinator's process during a discovery conversationMedOptim replaces the spreadsheet with a structured work queue. Every open requirement, sorted by day of surgery and urgency, so your coordinator always knows exactly what to work on next.
Try Surgery Planner →Three role-specific dashboards. ASC directors, clinic coordinators, and clinical staff each see exactly what they need to act on, in real time. MedOptim surfaces the gaps. Your team resolves them.
MedOptim tracks the full coordination chain across every scheduled case. When something is missing, it surfaces immediately and routes to the right person.
Director-level view of readiness across every scheduled case. Know what is ready, what has gaps, and what is at risk before your staff ever makes a call.
A prioritized work queue sorted by day of surgery and urgency. Your coordinator always knows exactly what to work on next, without a 400-line spreadsheet.
Stripped-down working view for nurses. Only the clinical requirements they own, surfaced automatically from incoming faxes.
Every open case, sorted by day of surgery and urgency. Not a spreadsheet. A structured queue that tells your coordinator exactly where to focus and why.
MedOptim is a healthcare technology company. We build surgical coordination infrastructure for ambulatory surgery centers and the clinics that refer to them.
Since 2012, we have worked inside the clinical environments most software companies only read about. We have been in physician practices, ambulatory surgery centers, hospital systems, and emergency departments, watching firsthand how surgical coordination actually works. We have sat next to coordinators and nurses managing cases in spreadsheets, watched clearances arrive the morning of surgery, and have seen what happens to an OR schedule when one piece of information is missing at the wrong moment.
We have worked with Epic, Athena, eClinicalWorks, PrognoCIS, SIS, gMed, and a dozen others. We know that the problem is never the software. It is the space between the software, where nothing is automated, nothing is visible, and someone has to make a phone call to find out what should already be on a screen.
MedOptim is what we built after watching that problem long enough to understand it.
Whether you are a surgical coordinator looking at Surgery Planner, an ASC exploring the full platform, or just want to learn more, reach out directly.